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HIMSS AsiaPac18 Conference & Exhibition
 

BOOTH RULES AND REGULATIONS


1. Inline or Corner Booth
An Inline Booth is one or more standard (3m x 3m) units in a straight line.
Height: The maximum height of exhibit walls, fixtures and components must not exceed 2.5m.



2. Perimeter Booth
A Perimeter Booth is an inline booth with one or more (3m x 3m) booths that are along an exterior wall of the exhibit hall. Height: The maximum height of any feature within the booth may not exceed a height of 2.5m.



3. Peninsula Booth
A Peninsula booth is an exhibit at least 18.0 sq. m (3.0 m x 6.0 m) having aisles on three sides with one or more display levels.

Height: The maximum height of the back wall facing the neighboring stand can be 3.5m. Exhibit materials, components and identification signs (other than the back wall) will be permitted to a maximum height of 3.5m.

Depth: According to international custom, peninsula stands must be built as openly as possible on three sides. Except for the back wall, no other solid walls are allowed at the external boundaries of the stand.

All Peninsula booth drawings must be approved by HIMSS and Brisbane Convention & Exhibition Center by 05 October 2018.
 



4. Island Booth
An Island booth is an exhibit at least 36.0 sq. m (6.0 m x 6.0m) having aisles on all four sides with one or more display levels.

Height: Exhibit materials, components and identification signs will be permitted to a maximum height of 5.0m provided written approval is received from HIMSS.

Depth: According to international custom, island stands must be built as openly as possible on four sides.
No full solid walls are allowed at the external boundaries of the stand. Because an island booth is separated by the width of an aisle from all neighboring exhibits, full use of the floor plan is permitted.

All Island booth plans must be approved by HIMSS and Brisbane Convention & Exhibition Center by 05 October 2018.

*Non-Shell Scheme booth with custom design must be approved by HIMSS and Brisbane Convention & Exhibition Centre.
Your stand contractor shall not be permitted to build your stand if your booth drawings were not submitted and approved. Please send an overhead and an elevated side view with measurements to Soo Chee Sin at cssoo@himss.org by 05 October 2018.



5. Multilevel and Covered Booths

Are not allowed by HIMSS at Brisbane Convention & Exhibition Centre.



Hanging Signs
Are not allowed by HIMSS at Brisbane Convention & Exhibition Centre.



Contractor Regulations

a. Contractors must dismantle all stands, decoration, branding, all technical equipment and flowers, and the booth space should be returned to the venue totally empty and clean no later than 23:00, on 07 November 2018.

b. The Exhibitor is responsible to communicate all terms and conditions stipulated in this agreement, and will be directly held responsible to the venue in case of breach of any terms.

c. HIMSS and the venue owner is not responsible for any damage or loss to the exhibitors, contractors or their employees.

d. All items used by contractors for decoration must be made of certified fire-retardant material, as per the regulations of the local civilian defence.

e. Contractors must maintain no damage to the floors, carpets, venues’ walls and ceilings, and must cover the floors with using plastic sheeting and/or carpet to protect these assets before entering the venues with any equipment or decoration.

f. Any wood or paint work or flower arranging is not allowed inside the hall, and can be only done outside the venue after protecting the ground with plastic sheets.

g. Contractors must coordinate the usage of the electrical power with the Official Show Contractor. All cables must be installed and secured correctly to the local work standard. 

h. Contractors must disguise all cables in the venues, especially along the guests’ corridors.

i. Contractors must keep the venues assets clean at all times. All set-up and dismantling trash to be disposed by yourself. 

j. No poster or banners to be put on the walls without a written approval from HIMSS and Brisbane Convention & Exhibition Centre 

k. It is strictly prohibited to store any empty boxes or unused equipment at random around the venue premises.

l. Contractors must use only the restrooms designated by the venue and not allowed to use any other facilities. 

m. Contractors should wear and behave appropriately at all times.



Carpeting and Secondary Flooring
There are existing ballroom carpeting throughout the exhibition halls. Please note that all exhibitors and contractors should lay hardboard over the affected area of carpet before laying your own carpeting or secondary flooring. Carpet damaged as a result of stand materials or the building and removal of stands will be charged. Please be aware that carpet brought in to furnish exhibition stands becomes waste after the exhibition and must be removed and disposed of by the stand contractor.