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HIMSS AsiaPac17 Conference & Exhibition
 

ONSITE INFORMATION

General Rules and Regulations

The HIMSS AsiaPac17 is committed to the success of all exhibiting companies. Our intent is to have a professional and balanced marketplace during exhibition. Therefore, all exhibitors are expected to adhere to all rules and regulations stated in this service manual and on the back of your exhibit space contract. Objectionable activity will be reviewed by HIMSS Asia Pacific management and may be ceased or changed at any time during the course of the exhibition.



Building Regulations
No nailing or screwing shall be driven or holes drilled into the floors, walls, doors, pillars or other parts of the structure in the exhibition halls or any part of the building.



Demonstrations & Marketing Activities
Exhibitor demonstrations and all marketing/promotional activities must be conducted within the confines of your booth space. Demonstrations should not obstruct the aisles nor prevent access to nearby booths. Any activity that results in the obstruction of aisles, or prevents ready access to nearby exhibitors’ booths, or produces sound levels that exceed 75 decibels, will result in a loss of exhibitor points after the first warning. If you intend to conduct any activity that will attract large numbers of attendees, you must purchase enough booth space and orient your booth structures so that the crowd can be accommodated within your booth space. Distribution of pamphlets, brochures, etc. must take place within your booth space only. Orders may be taken during the normal activity on the exhibit floor but retail sales are not permitted.



Direct Selling
Exhibitors are required to remain in their own booth space during exhibit hours. Solicitation outside your booth in any way is strictly prohibited. Orders may be taken during the normal activity on the exhibit floor in your purchased booth space, but retail sales are not permitted.



Subletting
Exhibitors may not assign, sublet, or share their exhibit space with another business or firm unless approval has been obtained in writing from HIMSS. Exhibitors must show goods or services manufactured or dealt in by them in the regular course of business. Should an article of a non-exhibiting firm be required for operation or demonstration in an exhibitor’s display, identification of such article shall be limited to the usual and regular nameplates, imprint, or trademark under which same is sold in the general course of business.



Sound/Noise
The use of megaphones, loudspeakers, or public address systems by exhibitors is prohibited. The decibel level of sound emitting from your booth must not exceed 75 at the edge of the stand. Speakers must face into the exhibit booth itself and not into the aisles or into neighboring exhibits. Live music is prohibited in the exhibit hall. The HIMSS AsiaPac17 reserves the right to determine at what point sound constitutes interference with other exhibitors and it must be discontinued.



Move-out/Dismantling
No move-out or dismantling is permitted before 17:45 on Wednesday, 13 September.



Unpaid Booth Balances
Final booth payment is due no later than 31 July. On 31 July unpaid booth spaces will be released. Any company with an unpaid balance will have their freight refused by HIMSS Asia Pacific until the balance is paid in full. If your badges are denied due to your failure to pay the balance on your booth, HIMSS cannot be held responsible.



Children
No persons under the age of 18 are allowed on show floor at any time.



Smoking
Smoking is not permitted by HIMSS Asia Pacific in the Marina Bay Sands Ballroom or Meeting Rooms during set-up, show days or tear down.

BOOTH RULES AND REGULATIONS


Inline or Corner Booth
An Inline Booth is one or more standard (3m x 3m) units in a straight line. Height: The maximum height of exhibit walls, fixtures and components must not exceed 2.5m (8’0”).



Perimeter Booth
A Perimeter Booth is an inline booth with one or more (3m x 3m) booths that are along an exterior wall of the exhibit hall. Height: The maximum height of any feature within the booth may not exceed a height of 2.5m (8’0).



Peninsula Booth
A Peninsula booth is an exhibit at least 18.0 sq. m (3.0 m x 6.0 m) having aisles on three sides with one or more display levels.

Height: The maximum height of the back wall facing the neighboring stand can be 3.0m (9’8”). Exhibit materials, components and identification signs (other than the back wall) will be permitted to a maximum height of 3.0m (9’8”).

Depth: According to international custom, peninsula stands must be built as openly as possible on three sides. Except for the back wall, no other solid walls are allowed at the external boundaries of the stand.

All Peninsula booth drawings must be approved by HIMSS and the Marina Bay Sands by 25 August.
Please be informed that your stand contractor shall not be permitted to build your stand if your booth drawings were not submitted and approved. Please send an overhead and an elevated side view with measurements to Soo Chee Sin at cssoo@himss.org



Island Booth
An Island booth is an exhibit at least 36.0 sq. m (6.0 m x 6.0m) having aisles on all four sides with one or more display levels.
Height: Exhibit materials, components and identification signs will be permitted to a maximum height of 4.0m (13’0”) provided written approval is received from HIMSS.
Depth: According to international custom, island stands must be built as openly as possible on four sides.

No full solid walls (no more than 50% of each side) are allowed at the external boundaries of the stand. Because an island booth is separated by the width of an aisle from all neighboring exhibits, full use of the floor plan is permitted.

All Island booth plans must be approved by HIMSS and the Marina Bay Sands by 25 August.
Please be informed that your stand contractor shall not be permitted to build your stand if your booth drawings were not submitted and approved. Please send an overhead and an elevated side view with measurements to Soo Chee Sin at cssoo@himss.org




Performance Bond

All contractors must place a refundable performance bond of S$50.00/sqm (minimum of S$500.00, up to maximum of S$5,000.00) and sign an undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organizer/Venue. Payments are to be made to Kingsmen Exhibits Pte Ltd by the deadline for form E1 submission.




Multilevel and Covered Booths

Subject to fire safety approval based on technical drawing as well as sprinkler plan, all plans must be approved by HIMSS and the Marina Bay Sands by 25 August to be submitted to Soo Chee Sin at cssoo@himss.org.



Hanging Signs
No Hanging of signs plan is allow.



Carpeting and Secondary Flooring
There are existing ballroom carpeting throughout the exhibition halls. Please note that all exhibitors and contractors should must lay hardboard over the affected area of carpet before laying your own carpeting or secondary flooring. Carpet damaged as a result of stand materials or the building and removal of stands will be charged at least USD45.00 per carpet tile. Please be aware that carpet brought in to furnish exhibition stands becomes waste after the exhibition and must be removed and disposed of by the stand contractor.